Executive Board Meeting Minutes

The meeting was called to order by Vice President, Shirley Waggoner-Eisenman at 9:05. In attendance: Shirley Waggoner-Eisenman, Al Smith, Becky Dus, Hilton Holcomb, David Barkley and Cathie Rod.

The minutes of June 21 were read and received as information.

Social Chairman, Becky Dus spoke about the September 27 Reunion social. Tentative plans are to have the social outside with a garden info and quiz theme. David Barkley suggested laminated signs on refreshment tables that might also be used at the County and State Fairs. The info and quiz would count as the program. Becky will follow up with more details at the August board meeting as to food, door prizes, time frame, committees, etc. It was also decided to have another Recognition social as a luncheon in 08 as was held this year.

Treasurer, Al Smith has researched the BB & T fees against the BCMGVA account and was told fees are applied to any account having more than 21 transactions in one month. The association cannot control when checks against BCMGVA are cashed for payment of items purchased. Al will readdress this situation after the board learns about a financial plan offered by the state. Milton Coleman will be asked to attend a future board meeting to discuss such a plan.
There is approximately $11,200 in the BCMGVA account with outstanding payments and receipts to total approximately $15,000. The July plant sale netted between $1,300 and $1,400.

Gardens, Hilton Holcomb spoke of on going maintenance in all gardens such as weeding, repair to irrigation and some limited planting plus dead heading and some hand watering. New projects are on hold until the fall cooler weather begins and inmate labor is available. Such projects include a curved bridge over the dry stream, ramp building and repair at Botanical garden walk way, building of shed at Greenhouse, work at entrance of tree trail and maintenance of pond. Funds may be needed form the contingency account to complete these and other projects.
Work teams continue on the 1st Monday and the 3rd Tuesday of each month.

Horticultural Agent, David Barkley stated that the Extension office has been asked to complete the crepe myrtle project in front of building F.
With information being sent to members returned, it was suggested that all mailing addresses and e-mail addresses be carefully checked for all MG lists. Shirley suggested the membership committee be asked to look into this problem and also monitor the association list of all members. The membership committee might also be asked to follow up contacting members after the Reunion social in September.
David spoke briefly of the up coming fairs in October and that the Hort judging team came in 2nd. . He may need future funds for this group.
The 08 MG classes may start a bit later in mid February.
Bill Fairley is helping on the ground pearl project. David will request other MGs help Bill with this project.
Labeling plants in the Botanical is continuing. Initial plans have changed and evolved through committee meetings. He gave details as to what was being done.
David is requesting approximately 20 participates at the August 14, distance learning seminar at Leland plant clinic update and wild life management. Information will be sent via e-mail.
The August general meeting proposed speaker is unavailable so an “In the Garden” tape by Brice Lane may be used. A future project may be to convert these tapes to CDs.
The question was raised on the time for the Holiday social on December 13 being a lunch or dinner program. This will be decided at the next meeting.

Vice President, Shirley Waggoner-Eisenman advised all to return registration forms quickly for the State MG Conference in Raleigh in October as events are filling up fast.

There was a general discussion on time sheets and designation of countable time. More information needs to be collected on this issue for future discussion.

The meeting was adjourned at 10:05

Respectfully submitted
Cathie Rod, Recording Secretary